The Speakary Ltd – Legal Information

Last updated: [December 2025]

 

Privacy Policy

At The Speakary Ltd (“we”, “us”, “our”), your privacy matters. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or engage us for voiceover services. We follow UK data protection laws, including the UK GDPR and the Data Protection Act 2018.

1. Who We Are

The Speakary Ltd
Bishops Road, Hove
Email: info@thespeakary.com
Company number: 14607906

We are the Data Controller, responsible for how your personal data is handled.

2. Personal Data We Collect

Information you provide directly:

  • Name, email, phone number, and company name

  • Project details, scripts, or briefs

  • Files you send (e.g., scripts, reference audio/video)

  • Payment information (processed securely through third-party providers)

Information collected automatically:

  • IP address and device/browser information

  • Website usage data (basic analytics)

We do not intentionally collect sensitive personal information unless you choose to provide it.

3. How We Use Your Data

We use personal data to:

  • Respond to enquiries and provide quotes

  • Deliver and manage voiceover services

  • Process payments and invoices

  • Maintain client and project records

  • Improve our services and website experience

  • Comply with legal and tax obligations

We never sell or rent your personal data.

4. Legal Basis for Processing

  • Contract – to provide requested services

  • Legitimate interests – to operate and improve our business

  • Consent – where opted-in for optional communications

  • Legal obligation – to meet tax, accounting, and regulatory requirements

5. Data Storage & Security

Your data is stored securely using password-protected systems and trusted third-party providers.We retain data only as long as necessary — typically 7 years for accounting purposes.

6. Sharing Your Data

We may share data with:

  • Payment processors

  • Cloud storage or email providers

  • Contractors involved in your project (e.g., editors, sound engineers)

  • Legal or regulatory authorities if required

All third parties are required to meet UK GDPR standards.

7. International Transfers

Some providers may operate outside the UK. Where this occurs, we use safeguards such as Standard Contractual Clauses to protect your personal data.

8. Your Rights

You have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Request deletion of your data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent (where applicable)

To exercise your rights, contact [info@thespeakary.com]. You can also contact the ICO at ico.org.uk if needed.

9. Changes to This Policy

We may update this Privacy Policy occasionally. Any changes will be posted here with a new “Last updated” date.

 

Terms & Conditions

These Terms & Conditions (“Terms”) govern services provided by The Speakary Ltd (“we”, “us”, “our”) and the relationship with clients (“you”, “your”). By engaging our services, you agree to these Terms.

1. Services

We provide professional voiceover services, including but not limited to:

  • Voice recordings for commercials, videos, podcasts, and other media

  • Optional services such as localisation, character voices, or casting consultations

Delivery will be as agreed in writing (email or contract).

2. Quotes and Payment

  • All quotes are valid for 30 days unless stated otherwise

  • Payments must follow the agreed schedule

  • Late payments may incur interest 

All payments are processed securely via reputable third-party platforms.

3. Client Responsibilities

You agree to:

  • Provide accurate and complete project materials

  • Obtain necessary rights for any content supplied

  • Respond promptly to communications to meet delivery timelines

We are not liable for delays caused by incomplete or late materials.

4. Delivery and Revisions

  • Delivery timelines will be agreed before work begins

  • Standard revisions are included; extra revisions may incur additional fees

Final files will be delivered in the agreed format.

5. Copyright & Usage

  • The Speakary Ltd retains copyright until full payment is received

  • After full payment, you are granted a non-exclusive licence to use recordings for the agreed project

  • You may not resell, redistribute, or modify recordings without permission

6. Confidentiality

We respect your confidentiality and will not disclose project information except as necessary to deliver services.

7. Liability

  • Our liability is limited to the value of services provided

  • We are not responsible for indirect, incidental, or consequential losses

8. Cancellations & Refunds

  • Cancellations must be in writing

  • Refunds are considered case-by-case depending on work completed

9. Governing Law

These Terms are governed by UK law, and disputes will be subject to the courts of England and Wales.